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The decision to track inventory in QuickBooks is a BIG one. Once the decision is made, you will need to track every purchase and every sale of every item.
And what do you do when a customer orders an item that is out of stock? The Sales Order feature in QuickBooks is just what you need!
Sales Orders can only be created using QuickBooks Premier or Enterprise Solutions editions. In QuickBooks Basic and Pro, you can work with existing sales orders but you cannot create new ones.
When taking orders from customers, you can initially create a sales order and, if not all inventory items are found in stock, you can use the sales order to track the out-of-stock, backordered items. To create a new sales order, choose Create Sales Orders from the Customers menu.
The number of items that you have in your physical inventory, minus the items that are on all sales orders and/or reserved for assemblies, will equal the number of items available for sale. A warning message will be displayed if you attempt to sell inventory which is not available.
When your inventory comes in, simply create your customer invoice against the original sales order and QuickBooks will automatically select only the remaining backordered items. If desired, you can even hand-select which backordered items to invoice. The Sales Order will remain open until all items have been invoiced. If necessary you can select to close out a particular line item (by clicking in the CLSD column or all remaining items by clicking the Mark As Closed button).
*Securities offered through 1st Global Capital Corp. Member FINRA, SIPC. Investment advisory services offered through 1st Global Advisors, Inc. We currently have individuals licensed to offer securities in the states of AL, AZ, CA, CO, CT, FL, GA, HI, ID, IL, IN, KY, MI, MS, MO, NV, NJ, NC, OH, RI, TN, TX, WA, WV and WI. This is not an offer to sell securities in any other state or jurisdiction.